Administrative Assistant, GIO

BACKGROUND

The Financial Services Information Sharing and Analysis Centre (FS-ISAC) is a non-profit entity that advances cybersecurity and resilience in the global financial system, protecting financial institutions and the people they serve. FS-ISAC is headquartered in the United States with regional offices in the United Kingdom, Netherlands, Australia, and Singapore. For more information, visit our website www.fsisac.com.

POSITION SUMMARY

The Global Intelligence Office (GIO) is a multi-functional, multinational team spanning 7 countries. The FS-ISAC’s GIO is responsible for the formal threat-sharing and analytical reporting for its members. The Administrative Assistant to the GIO will support this team, assisting the Chief Intelligence Officer and the regional teams with team tasks, including meeting management and support to the GIO's management of a UK-based community. This role requires a high attention to detail, strong organizational skills, and multitasking skills.

ESSENTIAL FUNCTIONS

• Meeting management, including scheduling and reminders related to GIO-orchestrated calls and attendance records.
• Administration related to UK-specific community, including email management, meeting coordination, templates and policy documentation updates, and meeting minutes.
• Event management, including supporting event scheduling and attendance recording, working with the GIO host of the event and, if needed, the Europe Events Associate.
• Support to Cases/tickets management for the GIO team.
• Data entry into the CRM and Jira related to GIO communities, groups, and other activities.
  

QUALIFICATIONS

• Strong organizational skills, including diary coordination and task tracking.
• Advanced note-taking skills and ability to learn technical jargon.
• Capability of working efficiently when handling multiple tasks.
• 1-3 years administrative experience, especially with senior staff, desired.
• Familiarity with Salesforce, Zoom Sessions, and Jira desired.
• Familiarity with SOP and policy formats.
  

WORK ENVIRONMENT

This position reports FSISAC London, UK office and will work a hybrid office schedule. Regardless of work location, the position requires a professional work environment, and candidate must be able to meet the physical demands associated with the professional environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FS-ISAC has reviewed this position description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

All employees must be already authorized to work in the UK . FS-ISAC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, FS-ISAC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.